Expense Management Software

Streamline your expense management function

EnergyFlow Expense

Automated employee expense claims with multi-currency capability and HMRC compliance

A component of our EnergyFlow suite, our Expenses Process alleviates the burden of expense management. Integrating seamlessly into your existing system, the user-friendly software provides a comprehensive oversight of your firm’s expenditure.

Supported by a mobile application, an overview of multi-currency expenses and the attachment of expense receipts, all key functions are covered. The cohesive reporting platform ensures external compliance requirements are met, including those requested by the likes of HMRC.

Complete automation eliminates the needs for rekeying, manual calculations and coding queries. As a result, authorisation is immediate but proper controls can still be exerted over employee spend.


Employees can take pictures of receipts, create and submit expense claims from any location.

Managers can quickly review and approve – all using the built-in mobile application.

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Accurate data

As staff enter each expense line, the respective GL code is retrieved automatically.

This, in turn, eliminates erroneous re-keying and manual coding mistakes.

Automated calculations give correct totals every time, even when dealing with complex VAT and currency conversions.

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Robust controls

We configure the system to match specification authorisation routes and expenses policies.

Following customization, managers can choose how to monitor overspend and where prevention is necessary.

Easy-to-use reporting delivers trend analysis, improving problem identification whilst boosting stakeholder confidence.

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Automated workflow

EnergyFlow expense delivers substantial time savings against traditional manual processes. The fully automated workflow speeds up authorisation of each employee expense and helps reduce the amount of time from approval to reimbursement of payment to the employee.

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Key features and benefits

Prompt and accurate expense submissions with supporting tax receipts

Flexible configurations to match your workflow

Default and calculated corporate expense rates for employee expense recovery

Full online real-time analysis and reporting

Option for credit card integration, reconciliation and approval

Improved control, transparency and compliance

What our clients say...

"Seven Energy adopted EnergyFlow for group wide employee expenses with corporate credit card statement import"

Seven Energy is the leading integrated gas company in south east Nigeria that supplies gas to the power generation and manufacturing industries. Operations cover exploration, production, processing and distribution of hydrocarbons.

Seven Energy adopted EnergyFlow for group wide employee expenses with corporate credit card statement import

Group Systems ManagerSeven Energy International (Upstream & Midstream)